The Silent Engine Behind Our Automation Empire (Why We Use n8n)

You can’t scale with duct tape workflows. This is the automation engine behind our 7-figure backend.

Most people think scaling is about doing more. More offers. More team. More content.

But what if the real unlock wasn’t more? It was less friction.

That’s where n8n comes in.

It’s the tool we use to connect platforms, automate workflows, and build a backend that thinks for itself.

At Olivia Jenkins Consulting, n8n is the invisible thread that powers everything—from lead scoring to client onboarding to personalized nurture.

Here’s how we use it—and how you can too.

The Tool: What is n8n?

n8n (pronounced “n-eight-n”) is a powerful, open-source workflow automation tool.

It lets you:

• Build custom automations between ANY tools (over 200+ apps supported)

• Create logic-based workflows with triggers, conditions, and paths

• Replace tools like Zapier or Make.com with deeper customization

• Self-host or run in the cloud (great for data security)

It’s visual, flexible, and built for scale.

How We Use It Inside OJC

We use n8n to automate the “glue” between our tools:

• Lead Scoring: ScoreApp results trigger segment tagging in GHL

• Pipeline Syncing: Update statuses based on quiz results, call bookings, or payments

• Course Access: Auto-enroll clients into Skool post-purchase

• Follow-Up Logic: Trigger different email flows depending on form inputs or no-shows

• Team Notifications: Send Slack alerts when high-value leads come through

It handles complex logic that other tools can’t.

Why It Works

n8n gives us power and precision.

• Unlimited customization: Every scenario, mapped visually

• Cost-effective: One-time hosting vs. growing Zapier fees

• Secure: Great for agencies and businesses with sensitive data

• Future-proof: Scales with your tech stack, not against it

This is not a “nice-to-have” anymore. It’s foundational infrastructure.

How You Can Use It in Your Business

Whether you're a coach, consultant, or agency—n8n helps you:

• Automate complex workflows beyond what Zapier allows

• Create logic branches (if/then flows) for hyper-personalization

• Reduce tool bloat by replacing expensive middleware

• Trigger actions in real time without delays or limits

Common use cases:

• Lead routing by funnel stage

• Payment-to-access automations

• Missed call follow-up triggers

• Email sequence branching

Our Setup Stack (Automation Backbone)

• n8n: Visual automation builder

• HighLevel: CRM, email marketing

• ScoreApp: Input source (quizzes)

• Skool: Delivery platform

• Slack + Notion: Team ops

n8n sits between all of them. It orchestrates the experience—from quiz to client portal.

The Quiet Power of Smart Automation

Our clients often ask: “How do you make it look so seamless?”

The answer isn’t more tools. It’s smarter automation.

n8n lets us:

• Customize the journey

• Remove manual steps

• Respond in real time

This is what creates that frictionless feel Chelsie-level clients crave.

If you’re a business coach or service provider ready to stop duct-taping your backend—this is your upgrade.

CTA: Ready to build workflows that scale with you? Explore n8n and start connecting your ecosystem with elegance.

Want help designing your automation map? Apply for The Business Advisory™ and let’s build it together.

If your backend feels like a house of cards, HighLevel is the upgrade you need. Click here to start your free trial and stabilise your operations.